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Reopening Plan Spring Term 2021
Health & Safety

Safety Protocols

Health Guidelines for All Grades

Travel

  • The school has set quarantines following major school vacations
  • Students are expected to be back at home during these quarantine periods
  • If your family must travel outside these vacation windows, please notify the school. In most cases, your child will join a virtual cohort for 2 weeks following travel.

Socializing Outside the Cohort

  • In the purple tier, no indoor gatherings are permitted beyond the immediate household and outdoor gatherings may only include up to three households. The school reminds families to avoid socializing outside the school cohort, even in limited capacities, as this introduces additional risks of exposure for everyone in the cohort.
  • We understand there may be times this is unavoidable. If your child must be in contact with others outside the school cohort, these interactions should be outdoors and all participants should be wearing facial coverings at all times.

Stable Group Structures

List of 2 items.

  • Grades 9-12

    • Students will be grouped into stable cohorts of no more than 20 students, each with a dedicated space. Students in one cohort will not mix with students in other cohorts.
    • Attendance in a cohort will be maintained for contact tracing.
    • On-campus activities will take place outside as much as possible. Indoor spaces will only be used if appropriate social distancing and adequate ventilation can be maintained.
    • Cohorts will be designated specific restrooms and outside areas for breaks.
    • Break times will be staggered and supervised to prevent co-mingling of cohorts.
    • All students and teachers must wear appropriate face coverings and maintain physical distance as described in the sections of face coverings and physical distancing.
    • All students will be required to bring their own water bottle as shared mouth-to-bubbler water fountains are disabled.
  • Grades K-8

    • Students will be grouped into stable cohorts of no more than 20 students, each with a dedicated space. Students in one stable cohort will not mix with students in other cohorts.
    • All activities will separate participants by six feet, including indoors where desks will be spread out and capacities cut by 50% or more.
    • Cohorts will be capped at 20 people or less. Most classrooms will not allow for more than 12 safely. The school has identified additional spaces that can be used as classrooms and activity areas if space for more students is needed. Many of these are outside spaces or spaces which have both outside and inside space.
    • Attendance in a cohort will be maintained for contact tracing.
    • Cohorts will be designated specific restrooms and outside areas for breaks.
    • Recess/break times will be staggered to prevent co-mingling of the cohorts.
    • All students and teachers must wear appropriate face coverings and maintain physical distance as described in the sections on face coverings and physical distancing.
    • Desks will be equipped with plexiglass shields.

Entrances, Egress, and Movement within the School

How movement of students, staff, and parents will be managed to avoid close contact and/or mixing of cohorts.

List of 3 items.

  • Entrances and Egress

    • Only students, faculty/staff, and contracted service providers will be allowed on campus.
    • Visitors will not be allowed on campus until the school enters later stages of the step by step reopening process.
    • Family members will be instructed to stay in their vehicles when dropping off or picking up students, except as needed to connect and disconnect restraints.
    • Students, faculty/staff and contracted service providers will be required to complete the daily Wellness Check via SchoolPass (see Health Screenings for Students and Staff).
    • Once on campus, a designated school employee will ensure that proper face coverings
    • are worn, visual symptom and Wellness Checks are completed and a contactless-temperature read taken.
    • Extra masks will be available at every entrance for students and employees who forget their own.
    • All entrants must use one of the wash stations to wash their hands or, if not available, appropriately apply hand sanitizer before leaving the entry area.
    • Pick-up and drop-off will be outdoors and at staggered times to prevent students from
    • gathering. Each cohort will be assigned a specific drop-off and pick-up time (in 5, 10, or
    • 15-minute intervals, depending on group size) and location (e.g. Emile Av lot, Park Ln lot, Elena Av lot, and Main Building).
    • The SchoolPass app will assist in controlling the dismissal process by notifying children in their homeroom when their vehicle has arrived, allowing the school to minimize gathering at the pickup line.
    • Students in grades P-8 will be screened in their vehicles at drop-off. Non-contact thermometers will be used to validate their temperatures. Parents will be required to show the status of the wellness check questions using a smartphone app which will display a colored icon for each student.
    • Students in grades 9-12 will enter via designated checkpoints where they will have a contactless-temperature scan and will be asked to show the icon on their smartphone indicating a successful pass on their wellness screening. The School reserves the right, under the Four Pillars Guidance, to move to parent temperature reporting daily if the temperature check-in process proves too cumbersome to manage effectively.
    • After screening, students in grades 1 and higher will immediately move to their specified cohort locations; students in preschool and kindergarten will collect in small physically distanced groups to be escorted to class by their teacher.
    • Clear signage, ground markings, and staff supervision will show routes and enforce physical distance between students.
    • Signage will clearly communicate restrictions for those allowed on campus, designate and direct people to checkpoints, and remind them to wash their hands on arrival.
  • Movement Within the School

    • Students will move along designated routes to minimize mixing between cohorts. Likewise, movements around campus will be coordinated to prevent cohorts from intersecting.
    • Staff will keep students within a cohort appropriately distanced. Indoor hallways will be designated as one-way when appropriate. There will be clear routes from each learning space to its associated restroom. Signage will clearly communicate movement directions and access restrictions.
    • Faculty will generally move along the same routes as students.
    • Signage will be displayed near shared resources, reminding people to adhere to the Four Pillars.
  • Checkpoints

    • The school will use manned checkpoints to regulate access into the campus.
    • These installations (designated A-G in the map, below) will have temperature scanning equipment and an employee equipped with a radio to coordinate response from the Registered Nurses.
    • The checkpoints will also be used for staff to check-in and check-out of campus using SchoolPass. This will allow the school to capture data for contact tracing purposes. The SchoolPass system also enforces the wellness check questions, ensuring that they have been answered before the employee enters the campus.
    • Checkpoints will be staffed during school hours once the school returns to in-person learning.

Face Coverings and Other Essential Protective Gear

How face covering requirements will be satisfied and monitored.

List of 2 items.

  • Face Coverings

    • Sacred Heart Schools will issue three reusable, washable, face coverings to each faculty and staff member. Students must supply their own face covering; they are considere part of the dress code.
    • According to the CDPH, the following individuals are exempt from wearing a face covering: persons younger than two years old, anyone who has trouble breathing, anyone who is unconscious or incapacitated, and anyone who is otherwise unable to remove the face covering without assistance.
    • With the exception of those mentioned above, students who are unable to keep their masks on or refuse to wear them while on campus will be excluded from participating in on campus activities. These students will continue their learning remotely.
    • Everyone who enters campus, including family members in cars during drop-off and pick-up, must wear a mask, covering their mouths and noses.
    • Masks may be removed when outdoors and in designated spaces that allow for increased distance such as during snacks, lunch times, nap time, when the mask must be replaced, and designated mask breaks. When a cloth face covering is temporarily removed, it will be placed in a clean paper bag (marked with the student’s name and date) until it needs to be put on again.
    • During drop-off and pick-up, all family members over the age of 2 must wear masks.
    • Should an employee, student or contractor not have a face covering, a disposable mask will be issued for the day.
    • Signage around campus will remind everyone that facial coverings must be worn on campus at all times.
  • Other Essential Protective Gear

    • The school will provide gloves whenever needed (e.g. food service, cleaning).
    • Employees, students, and parents will be educated that reusable face coverings should be laundered by hand or machine after being worn for a day and they should be changed if they become soiled.
    • In certain settings, faculty and staff will be required to use other forms of essential protective equipment (EPE), including gloves, gowns, and face shields. Typically, these forms of EPE will be used when the faculty or staff member is exposed to situations where they are unable to social distance, such as at Wellness Checkpoints, providing care for a young child or responding to cleaning needs.

Health Screenings for Students and Staff

How students and staff will be screened for symptoms of COVID-19 and how will students or staff be separated from others and sent home immediately?

List of 1 items.

  • Screenings

    Before leaving home, all families and employees must complete a wellness check questionnaire using the SchoolPass app. If the response is ‘Yes’ to any of the questions below, the person cannot enter campus and they will be contacted by one of the school’s
    registered nurses to coordinate a response is accordance with the San Mateo County Department of Public Health’s protocols:
    • All people entering campus must be checked to confirm that they have completed the questionnaire showing no symptoms and actively screened for fever with a contactless thermometer.
    • If the school offers transportation, all riders must pass a temperature check and confirm submission of the health screening prior to boarding any transportation vehicles. The SchoolPass system will make this information available to the transportation driver. Passengers with symptoms may not board vehicles.
    • If an employee or student presents with symptoms when they are on campus, an athletic trainer or one of the school nurses will support them in a comfortable, well ventilated isolation space. For students, the School will contact families and ask them to pick up their child immediately. Similarly, faculty and staff will be instructed to immediately leave the campus. If they are unable to do so on their own, they will be asked to isolate in a designated space monitored by the athletic training and nursing staff while awaiting transportation.
    • School staff will contact 911 for anyone displaying potentially life-threatening symptoms.

Healthy Hygiene Practices

The availability of handwashing stations and hand sanitizer, and how their use will be promoted and incorporated into routines.

List of 2 items.

  • Handwashing

    • Employees and students will be asked to wash their hands frequently throughout the day, including when they arrive on campus, before and after eating, before and after touching their own masks, before and after handling any shared items (which are to be minimized), before and after using the restroom, before and after touching their face, wiping a nose or sneezing, and after touching any potentially contaminated surface.
    • In addition to frequent handwashing, students and staff will be asked to “sanitize in” and “sanitize out” when entering or leaving a classroom, reinforcing the frequent use of hand sanitizer.
    • All employees and students will be asked to use the portable sink upon entrance to campus and buildings or apply hand sanitizer if handwashing is not readily available.
    • The school has multiple hand-washing stations for use in outdoor learning areas.
    • Teachers will teach and monitor hand-washing technique in accordance with the Pandemic Recovery Framework, and will reinforce with the use of hand sanitizer whenever hand-washing is not possible.
    • Signage published by the CDC and/or state or local health departments will be placed near sinks to remind people to frequently wash their hands and offer guidance for technique and duration.
    • Only CDC and FDA approved hand sanitizers rated as effective for COVID-19 will be distributed. All passengers on school-related transportation must sanitize their hands before and after riding. Hand sanitizer will be provided on vehicles for this purpose.
  • Etiquette

    Teachers will teach and monitor proper coughing and sneezing etiquette (into the elbow or a disposable tissue, the latter immediately discarded into a contact-free trash receptacle). Signage will reinforce these instructions.

Identification and Tracing of Contacts

Actions staff will take when there is a confirmed case, including the identification of the designated staff person to support contact tracing and serve as a liaison with SMCOE and SMC Health staff.

List of 1 items.

  • Procedure

    • The school will follow the detailed case and contact response protocols articulated by the San Mateo County Pandemic Recovery Framework (PRF) and the San Mateo County Health Recommendations Checklist for Schools reprinted below (Table 1 and Table 2).
    • If there is a close contact with a confirmed case, the School will exclude contacts (possibly the entire stable group) from school for 14 days after the last date the case was present at school while infectious.
    • Quarantine may be shortened to 10 days with or without testing or 7 days with testing, depending on the situation.
    • The Close Contact, or parent/guardian in the case of a student, can determine whether the longer quarantine poses a hardship.
    • The school or district may also determine that the longer quarantine poses a hardship because of its impact on staffing, student learning, and/or school operations.
    • If a case was present in school while infectious, the School will offer COVID-19 testing (response testing) at no cost during work hours, and disclose this benefit to its employees.
    • The School will notify its community of a known case if the exposure happened in the School setting.
    • The school nurses will supervise contact tracing within the school community, with support personnel trained as needed to assist with this work. Student and employee privacy will be maintained in compliance with State and Federal law.
    • All students, employees, and visitors are required to check in either through the school information attendance function or using visitor management kiosks connected to the SchoolPass system which creates a database of when people were on campus and enforces adherence to wellness check protocols and requirements.
    • The school’s access control system creates a list of fob swipes which can be used for identifying persons in an area at a given time.
    • Some interior spaces have cameras which will assist in identifying persons who might be subject to contact tracing.
    • Cohorts will enable rapid generation of lists of potentially exposed individuals for contact tracing.
    • The school will work to prevent discrimination against students and employees who show symptoms, test positive, and/or may have been exposed to COVID-19.
    • Information will be readily shared with the county in compliance with the requirements of the San Mateo County Office of Education and the San Mateo County Department of Public Health.
    Table of Steps to take in Response to Confirmed Case
    Table 2 Steps to take in Response to Negative Test

Physical Distancing

How space and routines will be arranged to allow for physical distancing of students and staff, with a description of how students will be transitioned back to campus.

List of 2 items.

  • Physical Distancing

    • Proper physical distancing requires people to stay at least six feet away from others. All activities will require the school to separate participants by six feet, including in classrooms where desks will be adequately spaced apart and capacities cut by 50% or more.
    • Current classrooms have been measured and a spreadsheet of maximum occupancy has been created. While current guidelines allow up to 20 people in a room, most classrooms will not allow for more than 12. Using this as a guidance, the school has identified additional spaces that could be used as classrooms and activity areas if space for more people is needed. Many of these are larger gathering spaces, outside spaces or spaces which have both outside and inside space.
    • Plexiglass desk cubicles have been purchased. These can be used in classrooms or outside to offer protection beyond physical distancing and face masks.
    • Plexiglass shields have been installed in reception areas, technology support depots, and in individual work areas that require transactions between coworkers.
    • Outdoor spaces are used as much as possible for classes and activities.
    • For indoor spaces and classrooms, as the climate allows, all doors and windows are kept open to promote better circulation and (fresh) outside air. Fans are supplied in appropriate situations to help with circulation, intake and exhaust.
    • Where feasible, air filtration systems have been upgraded to better combat airborne virus particles, though face coverings will continue to be the primary way to protect community members from air borne hazards.
    • Commonly shared equipment, including water fountains with mouth-to-bubbler apparatus, have been disabled. All students, along with faculty/staff, are required to bring their own water bottles.
    • Shared playground equipment will be closed, removed, or cleaned between cohort use.
    • Shared computers have been removed or disabled from computer labs and libraries. Students have been issued their own devices in grades 1-8 and students in grades 9-12 utilize their own devices.
    • Areas have been identified for the addition of restrooms for student cohorts to use. These additional restrooms will be in close proximity to spaces designated for in-person instruction/activities where possible. Cohorts are assigned their space for instruction as well as restrooms.
    • Marks have been added to the ground and bench seats designating 6 feet separation.
    • Entrances near checkpoints have been marked with 6 feet separations to allow safe queuing while waiting to enter the campus.
    • Areas susceptible to congregation have been identified for close monitoring. To mitigate against inadvertently promoting gathering, certain modifications have been made to bell schedules, starting times, and recess times to reduce student movement during the day.
    • Break areas for faculty/staff will be open, but will be appropriately marked to maintain physical distancing and promote the Four Pillars.
    • School vans/busses will have assigned seats or designated and marked allowable sitting locations.
  • Limited Gatherings

    • At this time gatherings on School grounds are for educational purposes only. Visitor activity such as parent gathering and group activity have been suspended.
    • All Faculty/Staff meetings, Parent Association meetings, Alumni meetings, Board meetings, etc are being held virtually.
    • Student grade level meetings and Assemblies are held virtually.

Staff Training and Family Education

A description of how staff will be trained and families educated on the implementation and enforcement of the plan.

List of 2 items.

  • Staff Training

    • All faculty and staff completed virtual courses to prepare them for the return to campus Health and Safety Protocols, Injury & Illness Prevention Plan, Sick Leave Policies Wellness Checks, Cleaning, Sanitizing, and Disinfecting, The Four Pillars, School Pass and Incident Response. In addition, all employees took a mandatory learning management system course on Social Distancing at Sacred Heart Schools. Completion of these courses was tracked and compliance was mandatory.
    • Faculty and Staff receive on-going email updates from the Director of Campus Safety and Security addressing new policies and procedures regarding health and safety.
    • SchoolPass was implemented and quick pins and digital IDs were sent to faculty and staff with instructions as to how and when to complete the Wellness Check and new check in procedures.
    • Campus security guards and our standard vendors were also trained on our protocol and requirements.
    • Webinars have been held with local doctors to help educate employees on Covid-19.
  • Family Education

    • SHS has actively reached out to parents asking that they do not host off-campus in-person gatherings to allow the small group cohorts the school is creating to flourish, demonstrate safe practices, and be managed in case of an outbreak.
    • Families have been provided with a Pandemic Addenda to the Parent-Student Handbook which outlines the changes made to support health and safety. All families were required to sign this handbook, acknowledging acceptance and understanding of the information.
    • Families were required to sign a Return to School agreement, outlining the risks of COVID-19 and acknowledging the mitigations put in place by the school.
    • Families participating in voluntary co-curricular and after school athletic activities received a Site Safety Plan which outlines the specific modifications put in place to mitigate against the spread of COVID-19.
    • Families have been given access to SchoolPass, a system used by the school to capture answers to daily wellness check questions, raising awareness of the school’s policies regarding the presence of persons possibly carrying the virus on the campus property.

Testing of Students and Staff

How school officials will ensure that students and staff who have symptoms of COVID-19 or have been exposed to someone with COVID-19 will be rapidly tested and what instructions they will be given while they are waiting for test results. Describe how staff will be tested periodically to detect asymptomatic infections.

List of 2 items.

  • Testing of Staff

    • The school has entered into an agreement with a Medical Doctor to provide consulting services and test authorizations for surveillance testing.
    • The school has partnered with a Laboratory (EuroFins) to provide surveillance testing to all employees and vendors who are on the campus.
    • The school requires all employees to have a negative PCR test from a CLIA certified laboratory in order to be on campus.
    • Employees and vendors may obtain the test from a provider other than the one made available through the School on campus.
    • Employees must provide proof of testing to the School Health Coordinator if they test with a provider other than the one provided by the school.
    • All tests are provided to employees without cost to them.
    • All persons who are symptomatic or close contacts are encouraged to seek testing through their primary care provider or through a public testing provider.
    • Employees are provided test results through a secure website operated by the laboratory.
    • Testing will be conducted minimally at a cadence required by the California Department of Health based on the tier structure, but likely more frequently (weekly). The cadence will be determined in coordination with the authorizing medical doctor providing consulting services to the School.
    • While in the purple tier, the School requires weekly testing of its employees and vendors.
  • Testing of Students

    • The school has entered into an agreement with a Medical Doctor to provide consulting services and test authorizations for surveillance testing.
    • The school has partnered with a Laboratory (EuroFins) to provide surveillance testing to all students who are on the campus (preschool through twelfth grade).
    • The school requires all students to have a negative PCR test from a CLIA certified laboratory in order to be on campus.
    • Students may obtain the test from a provider other than the one made available through the School on campus.
    • Students must provide proof of testing to the School Health Coordinator if they test with a provider other than the one provided by the school.
    • All persons who are symptomatic or close contacts are encouraged to seek testing through their primary care provider or through a public testing provider.
    • Students or their parents or guardians are provided test results through a secure website operated by the laboratory.
    • Testing will be conducted minimally at a cadence required by the California Department of Health based on the tier structure, but likely more frequently (weekly). The cadence will be determined in coordination with the authorizing medical doctors employed by SHC.
    • While in the purple tier, the School requires weekly testing of its students.

RP Identification and Reporting of Cases

List of 2 items.

  • Identification

    • The School implemented a wellness question procedure, required to be taken by anyone who will be on campus. The questions are modeled off the questions provided by San Mateo County Health and are designed to detect cases, close contacts, and symptomatic persons.
    • Certain responses to the wellness questions will flag the person answering in the wellness check application and alert the healthcare providers on campus. School nurses follow up with flagged persons to triage the case and provide a return to school date.
    • The school nurses have access to the COVID-19 test results and have an established process for notifying cases identified by testing
    • The school mandates students and employees to notify the school nurses when they have tested positive for COVID-19 or might otherwise be close contacts or symptomatic.
  • Reporting

    • The School will notify the San Mateo County health officer of any known case of COVID-19 among any student or employee who was present on the Sacred Heart school campus within the 10 days preceding a positive test for COVID-19.
    • The school will provide:
      • The full name, address, telephone number, and date of birth of the individual who tested positive;
      • The date the individual tested positive, the school(s) at which the individual was present on-site within the 10 days preceding the positive test, and the date the individual was last on-site
      • The full name, address, and telephone number of the person making the report.
    • This information will be reported to the local health officer by telephone within twenty-four hours from the time an individual within the School is first made aware of a new case.

Communication Plans

How the Head of Schools will communicate with students, staff, and parents about cases and exposures at the school, consistent with privacy requirements such as FERPA and HIPAA.

List of 3 items.

  • Communication Plans

    • If there is a case or close contact to a case in a cohort, the whole cohort will be notified about their potential exposure as part of transferring to distance learning for the required period of quarantine. The School will not discuss the identity of the individual with COVID-19 to protect the individual’s privacy rights under State and Federal law.
    • Our school Point Person/s, our Registered Nurses, will notify San Mateo County Health and San Mateo County Office of Education within 24 hours of any cases of COVID-19 and/or clusters of undiagnosed respiratory illness, following the structure outlined in the county Pandemic Recovery Framework .
    • The school COVID-19 Point Person/s (the school nurses) and the assigned San Mateo County Health investigator will be in daily contact Monday – Friday, unless instructed otherwise by SMC CD Control.
    • The Point Person/s will also complete a daily report for all new cases (a line list, using the county template) and submit it via secure email daily by 10:00 a.m. to SMC CD Control.
    • Prior to the return of students to campus we will also share maps and floor plans with the San Mateo County Communicable Disease Control Program to evaluate exposure risk and facilitate contract tracing. We will implement an internal communication plan for students, families and staff and ensure communication systems that allow staff and families to self-report symptoms and to receive prompt notifications of exposures and closures, while maintaining confidentiality, as required by the Americans with Disabilities Act (ADA), and other State and Federal laws governing medical privacy in private schools. All health information given to the school by families and faculty/staff will be treated confidentially, except for what must be shared with public health officials, to support contact tracing, and to support employee benefits.
    • In the event that cases reach any of the triggers for return to distance learning, we will notify all families as part of the need to pivot to full-time distance learning.
    • The school nurses will also serve as the staff liaisons to be responsible for responding to
    • COVID-19 concerns. Staff and faculty already know that the school nurses serve in this
    • role and have been trained to coordinate the documentation and tracking of possible exposures, in order to notify local health officials, staff and families in a prompt and responsible manner. Additionally the SHS Human Resource Department is available for faculty and staff concerns.
  • Consultation with Parent and Community Organizations

    • The School leadership has been in contact with the Parent Association leadership throughout its efforts to re-open the school to in person instruction.
    • The outreach and consultation process has included webinars and meetings with groups of parents to describe the reopening plan and answer questions.
    • The school reopening plan required by San Mateo County Health was published to the School’s website for the public to review.
    • Outreach meetings have been held with parent groups as part of the reopening plan, including kindergarten, grades 1-5, and grade 6. These webinars had presentations regarding safety and security, schedules, and behavioral expectations.
    • There have been grade level orientations with the students and parents providing information on the school’s reopening plans.
  • Consultation with School Staff

    • A series of virtual webinars were held with employees regarding the school’s intention to re-open in January, 2021.
    • The webinars included educational forums with Medical Doctors who shared their expertise and guidance.
    • The Human Resources Department had conducted outreach to the employees through surveys which identified employees who were unable to return to campus or required additional measures to mitigate the risk of infection.
    • Division supervisors met with employees to discuss the return to school plan.
    • Employees were offered an interactive process to reach a reasonable accommodation if they were reluctant to return to the School.

Sacred Heart Schools, Atherton

Director of Campus Safety and Security: shall@shschools.org
General Questions: webmaster@shschools.org

Prioritizing Safety, Continuity, Flexibility

This plan includes all information to the date:
March 22, 2021

The SHS Community can login for specific information.